Rooms at ERUUF

Note: The ERUUF Office is referred to as "the office" below. 

Payment Terms

Please see your contract for specific dates, amounts and payment schedules. The following is offered as a general guideline. Your initial payment secures your reservation.

Guaranty Agreement

In consideration of the use of ERUUF facilities the entity or individual indicated above agrees to reimburse ERUUF for all damages to the premises caused by any users, their guests or invitees as a result of the use of the premises, to the extent such damages exceed the amount of the security deposit paid.

Indemnity Agreement

It is further agreed that the entity or individual shall indemnify and hold harmless ERUUF from the claims and judgments of any third parties, including any persons attending our activities, entering upon the property of the Fellowship at 4907 Garrett Road, Durham, North Carolina, by reason of activities on a portion thereof, including reasonable attorney fees and bond premiums.  Eno River UU Fellowship shall not be liable for any damage to, or loss of, property in the premises belonging to the designated users or to their employees, agents, visitors, licensees, guests, invitees, or other persons in or about the premises, or for damage or loss suffered by our business, from any cause whatsoever, including, but not limited to, consequential damages.

Cancellation Policy

For contracts totaling less than $500: to obtain a full refund of any monies paid in advance, written notice must be received in the office a minimum of thirty days prior to the first use date.  Cancellations made less than 30 days but more than 14 days from the first use date will be refunded minus a $25 administrative fee.  All cancellations made less than 14 days before the first use date are not refundable.  Cancellations made during the term of an ongoing use agreement must be made within 48 hours of a reserved date; rental fees will be calculated on a prorated basis. Payment terms and details are listed on the Contract Proposal.

For contracts over $500:  to obtain a refund of any monies paid in advance, written notice must be received in the office a minimum of thirty days prior to the first use date and will be refunded minus 10% of the total contract.  All cancellations made less than 14 days before the first use date are not refundable.  Cancellations made during the term of an ongoing use agreement must be made within 48 hours of a reserved date; rental fees will be calculated on a prorated basis. Payment terms and details are listed on the Contract Proposal.

Responsibilities of Renter

1. Renter is responsible for confirming the accuracy of dates, times , amounts charged, and any other agreements specific to the renter's event(s).
2. Renter must attend a scheduled orientation for instructions on locks and building use. (This is made by appointment through the office.)
3. A $25.00 refundable key deposit is required for each key. Keys are made available 7 days prior to the event. Keys need to be returned no later than 7 days after the event.
4. A refundable security deposit is required for certain rooms.
5. Renter is responsible for setup and clean-up of room(s) used. This includes
   
   1. setup and breakdown of tables and chairs,
   2. removal of trash/recyclables from building,
   3. and resetting the space(s) to the configuration in which it was found.
6. Setup and clean-up must take place during your agreed rental period(s). If you need extra time, please contact the office to revise your rental. (Please note that the renter will be charged for any additional time requested.)
7. Kitchen must be left as clean as it was found.
8. Renter must bag and dump trash in dumpster behind the Fellowship Hall building.
9. Renter agrees to follow the Room Use Policies.

For Office Use Only

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Group Leader                                          Date

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Office                                                       Date